Audio Facility

B162F Mills Music Library
608-263-2961
Email the Mills Library Audio Facility

Sound recordings in LP, CD, and cassette formats, and most audiovisual and multimedia materials are available at the Audio Facility. Audio Facility stacks are closed to the public; therefore, browsing is not possible. Audio Facility materials can be searched online through the Library Catalog. Reference librarians are available to assist in locating materials in the catalogs. Please consult the grid of Circulation Policies to determine loan periods for Audio Facility materials. Duplication, or "ripping", of Audio Facility materials is not permitted.

Mills Music Library has playback equipment available for LPs, CDs, DVDs, and both audio- and video-cassettes. Users who wish to listen to a recording or view a video should request the item(s) by call number at the Audio Facility Desk. A valid UW ID, Memorial borrowing card, or other form of photo ID is required.

The Music Library Seminar Room (B162G) is a classroom for small classes requiring audio/visual playback equipment and Mills Music Library resources.

Reference

Reference assistance is available whenever the Music Library is open. Please direct your questions to the librarian at the Music Library Reference Desk, or call 263-1884. Questions also may be submitted to our email reference service.

Reserves & E-Reserves

Reserves Policies for Patrons

Reserves materials are at Mills Music Library’s Audio Facility (Room B162 Memorial Library).

  • Books, scores, articles, and audio materials on reserve circulate for two hours, in-house only.
  • Reserve materials do not circulate overnight.
  • Copyright restrictions prohibit dubbing of sound materials.
  • Fines for overdue Reserve items are $2.00/hr.

The Audio Facility closes 15 minutes before Mills Music Library. (See Mills Music Library Hours.)

How to Access Electronic Reserves (FAQ)

Electronic reserves may be accessed from any computer with an internet connection:

  • logon to the MyUW portal
  • go to the Academics tab
  • go to the list of your courses
  • look for the Library/Reserves link on each course website
  • that link will provide access to both electronic reserves items and lists of books placed on reserve at the library.

Report problems and ask questions via the email links in MyUW.

Software

Course readings, libretti, and scores require software that is able to read Adobe PDF files.

  • Adobe Reader may be downloaded directly from Adobe.
  • For information about specific system requirements, see System Requirements on the downloads page.

Course listening assignments require RealPlayer.

  • RealPlayer is free, and is available for Macintosh, Windows, Linux, and Unix
  • If you do not already have RealPlayer, you can download the most recent free version from the Real website.
  • The FREE version is available through a link in the upper right-hand corner of the page.
  • If the current version of RealPlayer does not play the sound files on your computer, or your computer or operating system do not meet requirements for the current version, search for an older version in the Real Legacy Software Archive.

For questions about installing RealPlayer, call the DoIT help desk at 264-4357.

Due to the large number of possible hardware/operating system/software combinations and configurations, the library is not able to offer RealPlayer support.

Troubleshooting

When I click to hear a sound file, RealPlayer says "Connecting..." and then does not play.

Usually this means that the server is down. You will be able to access course pages and .pdf files but not the RealAudio files. If the Music Library is closed, please report the problem to our Library Technology Group Help Desk and please be as specific as possible regarding the problem you are having. Staff work to resolve server problems in a timely manner. The Music Audio Facility keeps library copies of everything delivered through electronic reserves. Please note: Electronic reserves are maintained by the General Library System, not faculty or your department. Problems will be solved much more quickly if you contact the library directly, rather than your professor.

If you are still having trouble accessing electronic reserves, please e-mail Mills Music Library Audio Facility staff, call 263-2961, or come to the Music Library with your questions.

Submitting Course Reserves to Mills Library

Please review the UW Libraries policy on accessing copyrighted material through electronic reserves.

Contact us at millsaudio or use our email form.

All Reserves

Books, scores, libretti, photocopies, sound recordings, and other items an instructor would like to make available to his/her students can be placed in the Reserve Collection at the Mills Audio Facility. Reading and listening assignments may also be made available through Mills Music Library’s Electronic Course Reserves. Materials for electronic reserves should be owned by Mills Music Library. Please allow time for us to purchase needed materials not already in our collection.

To access library reserves, students will need to logon to the UW portal, MyUW, and go to the Academics tab. There, in the student’s list of courses for the semester, will be a Library/Reserves link to the reserves information, if reserves have been posted for that course. The library course page available via that link will provide access to both electronic reserves items and lists of books placed on reserve in libraries.

Because of an ever-increasing volume of materials to be processed and the number of courses served by our small staff, lead time is critical, particularly at semesters’ beginnings. Please submit materials for Reserves as early as possible to minimize processing backlog. Requests are processed in the order in which they are received.

We need you to provide us with specific information so that we can locate, process, and post your Reserves and e-Reserves as quickly and accurately as possible. Incomplete information delays availability of materials to students. As in any fair use of copyrighted materials, we cannot post scanned or streamed materials without crediting the original sources.

Please provide reading and listening lists; extracting necessary information from detailed syllabi has proven to be time-intensive and error-prone, particularly at the beginning of a semester. If materials you want for Reserves are checked out and need to be recalled, it is a shorter turnaround time to let us recall them directly, rather than recalling them for yourself and delivering them to us.

Course reading and listening lists should be received at least two weeks before the beginning of classes to allow time for recalling checked out items, purchasing new items, and for digitizing, marking up and testing links to e-Reserve materials. Reserves requests received at least two weeks before the beginning of classes will be available by the first day of classes, providing the materials are already owned by the library. Materials received less than two weeks prior to the beginning of classes, or after classes have begun, will be made available in the order in which they are received, but we will not be able to guarantee turnaround times until approximately one month in to the semester.

E-Reserve materials added after the first month of the semester will be available according to this schedule:

In by: Done by:
Sunday 5:00 PM Tuesday 5:00 PM
Monday 5:00 PM Wednesday 5:00 PM
Tuesday 5:00 PM Thursday 5:00 PM
Wednesday 5:00 PM Friday 5:00 PM
Thursday 5:00 P.M. Monday 5:00 PM

Please contact us at millsaudio or use our email form to ensure that requests, questions, clarifications or corrections will be seen by a library staff member within one business day of your sending them.

Electronic Reserves (Readings)

If you would like a reading assignment to be available on e-Reserve, we need you to provide us with a clear, good quality, complete photocopy of each reading. Photocopies should be:

  • single-sided on 8.5" x 11" paper
  • content should be at least 1/4" from all edges
  • paper-clipped, not stapled
  • readings longer than 20 pages must be sub-divided by the instructor into coherent units, so that file download times remain reasonable

Please indicate course number, instructor name, and date, week, or sequence in which the item will be assigned.

You may also use a scanner/photocopier to scan and email PDFs directly to us, which will reduce processing time by several days. When doing so, be sure to put identifying info into the Subject line, like the author’s name (plus a number if you are using several articles by the same author), e.g. name1, name2, etc., and page numbers from the original source (e.g. 32–49). So a subject line might looks something like "name2-32-49". If articles are much longer than 25 pages, it is preferable to divide them into sections; the page numbers will indicate in what order they should be posted online.

For copyright Fair Use compliance, please include a full bibliographic citation for the article, and for the work in which it is found:

  • complete title
  • author (or composer)
  • publication date or edition
  • complete call number
  • page numbers

Materials lacking this information cannot be made available online.

Electronic Reserves (Listening)

If you would like an audio file to be available on e-Reserve, please provide the following:

Course number, instructor name, and date, week, or sequence in which the item will be assigned.

For copyright Fair Use compliance, please provide a full bibliographic citation for each recording. Indicate, by title, portions to be digitized; include a track number, if possible:

  • recording title
  • publisher, publisher number, and date
  • complete call number
  • composer (of portions to be used)
  • portion to be used (title, track #)

Example:

  • Czech Horn Concertos,
  • NAXOS 8.550459, 1991,
  • Comp Disc 5023,
  • Fiala, Concerto in E-flat Major,
  • Allegro assai, Track 1

If you need very specific segments, i.e. less than a complete track, we will need you to schedule an editing session with us to ensure that the materials are edited accurately.

E-Reserves Limits

What & How much

  • Any journal/serial article under 50 pages
  • For books of 200 pages in length or more: any one or two chapters/sections, that altogether do not exceed 50 pages (total during the course) For books under 200 pages long: 25% of the material can be scanned
  • Recordings: Around a maximum of 45–50 works e.g. symphonies, sonatas, collection of opera excerpts, etc.

What will not be digitized

  • Commercial anthologies, e.g. the Norton Anthology of Western Music (scores nor recordings), nor any other item where offering it through electronic reserve could affect sales of the item.
  • Course listening tapes or CDs that do not come with citations as to the original sources for all selections. In other words, we can stream a list of selections that correspond to the tape contents and have been chosen from our collection, but we cannot stream the tape itself without crediting its original sources.

Shelf Reserves

Books, scores, sound recordings, photocopies or other items the instructor would like to make available to his/her students can be placed on Reserve. Materials may be immediately available in the library, but also may need to be recalled or purchased. If materials need to be recalled or ordered there can be a delay in adding them to the reserves collection. Personal copies of books provided by instructors will have barcodes and call number labels attached. For each library item requested, please provide the following:

  • course number
  • instructor name
  • date, week, or sequence in which the item will be assigned
  • complete title
  • author (or composer)
  • publication date or edition
  • complete call number

Please direct comments and questions to the reserves email address.

Instruction

Workshops and Tours

The Music Library offers formal workshops and tours during the fall semester. Dates of the sessions are posted well in advance of the presentation. These sessions are part of the Workshop Series offered by the General Library System. Library users are encouraged to take advantage of any sessions, which are free and require no advance registration. See the Instructional Services page for more information.

Instructional Sessions

Music Library staff regularly schedule workshops on the use of various music databases and Internet resources. In addition, instructional sessions on the use of print or electronic library resources in music or dance can be arranged for classes or individuals. Please contact Jeanette Casey (263-2721), or contact us by email.

Online Instruction

The Music Library offers some online instructional web pages.

Circulation Policies

Music Library Loan Periods

Mills Music Library books and scores, with the exceptions noted below, may be checked out at the Memorial Library Circulation Desk on the first floor. All other circulating materials, including recordings and course reserve materials, can be checked out at the Audio Facility.

Material Type Undergrads Graduate Students & Fellows Faculty & Staff Deposit & Other
Books 28 days May 30 or December 30 May 30 or December 30 28 days
Bound Periodicals do not circulate do not circulate 7 days do not circulate
Current Periodicals do not circulate do not circulate do not circulate do not circulate
Scores (except M2-3) 28 days May 30 or December 30 May 30 or December 30 28 days
Scores
M2-3
do not circulate do not circulate 7 days do not circulate
Locked Case do not circulate do not circulate do not circulate do not circulate
Microforms 2 hrs.
in-house
2 hrs.
in-house
2 hrs.
in-house
2 hrs.
in-house
Reference do not circulate do not circulate do not circulate do not circulate
Reserve materials 2 hrs.
in-house
2 hrs.
in-house
2 hrs.
in-house
2 hrs.
in-house
Sound Recordings 7 days
no renewal
7 days
1 renewal
7 days
1 renewal
2 hrs.
in-house
Video Recordings 7 days
no renewal
7 days
1 renewal
7 days
1 renewal
3 hrs.
in-house

Borrowing Privileges

UW-system students, faculty and staff may use their valid University ID as their library card for the purpose of borrowing Mills Music Library materials at Mills.

Those without a UW affilliation may use materials from campus libraries under the rules of the General Library System.

Regular books and scores may be renewed up to 6 times by UW faculty, staff and graduate students, and up to 2 times by all other users.

Due to their fragile nature, Music Library audio materials MUST be returned directly to the Music Library Audio Facility.

Music Library books and scores may be returned at any library location bearing the Open Return sign. However, borrowers are encouraged to return scores directly to Memorial or Mills, as loose parts may get separated in transit and the person to whom the item was charged will be billed for a lost item. Receipts for score returns are issued only at Mills Music Library.

Overdue fines are not assessed for regular loans in UW-Madison libraries. This does not affect short-term loans, such as for reserve materials or recordings. An unreturned item will be charged to lost, and replacement charges billed to the patron 28 days after an item’s due date. Recalled materials, if not returned by their due date, will result in a block on patron borrowing privileges until items are returned.

Overdue charges are $5.00 per day for audio materials. The fine for overdue reserve materials is $2.00 per hour or portion thereof.

Questions about Music Library access, loan policies, loan periods or overdue charges should be directed to the Access & Digital Services Librarian by e-mail or phone (608 263-2961).

Inter-Library Loan & Document Delivery

Please refer to the UW campus information regarding access to document and book delivery.

Mills Music Library A/V materials are not eligible.

Purchase Requests

All requests will be reviewed carefully. Under some circumstances, the library may decide not to purchase a suggested title because it falls outside the scope of our collection policy. Please also note that it takes time to acquire and process the items. Users who have an immediate need for materials not owned by the UW Libraries should use inter-library loan.

To recommend an item for purchase, please use the UW Libraries Purchase Recommendation Form.

In-Process Requests

We will be happy to process an already-recieved but not yet fully cataloged item for your use upon request, or to notify you when an ordered item is received and available.

Print materials (books, scores) will be placed on hold at the Memorial Library Circulation Desk, although you may request that the material be sent to any other campus library for pickup.

For audio and audio-visual materials, you will be notified by email when the materials are available at the Mills Music Library Audio Facility.

To request an item marked as in-process in the Library Catalog, please use the UW Libraries On Order / In Process Inquiry Form.